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HR Forms

 

HR Forms

 

 

Classified Evaluations

 
Management Evaluations

Form Descriptions

Adjunct Statement of Qualifications

Authorization to begin hiring procedure for Adjunct Faculty, including adjunct pool. Dean/VP must complete Statement of Qualifications before HR can commence onboarding paperwork.

BCC Liability Waiver COVID-19

Change of Address

Change of Address form necessary to verify identity of the employee requesting a change of address. Classified Staff/Management that have elected CalPERS must submit utilities bill or Driver’s License with the form. Change of Address form will update HR system, Accounts Payable (mileage), Medical, Dental, Vision, and CalPERS Retirement.

Absence Report-Classified/Conf/Mgt

Absence request used for Classified, Faculty Confidential and Management employees. The Absence Request is submitted to supervisor for approval of planned leaves (Example: Vacation days that are 2 months away, outpatient medical procedure, etc). Form is optional and used for tracking purposes only. The form is not submitted to HR.

Absence Report-Classified/Conf/Mgt/Faculty

Absence report used for Full-Time Faculty. Required to deduct leave from the employee’s leave banks. Employee needs to submit to supervisor after employee returns from leave. Supervisor sends to hr@barstow.edu once all signatures are obtained.

Absence Report-FT Faculty

Absence report used for Associate Faculty. Required to deduct leave from the employee’s leave banks. Employee needs to submit to supervisor after employee returns from leave. Supervisor sends to hr@barstow.edu once all signatures are obtained.

Absence Report-PT Faculty 

Any employee that is not on the mission critical list is required pre-approval to access college grounds. This includes picking up items from offices, accessing classrooms, etc.  Supervisor approval is required.

Discrimination Complaint Form

Unlawful Discrimination complaint form. Please submit to HR@barstow.edu and CC lbenson@barstow.edu for Title 5 complaints

Employee Leave of Absence Application

Used for employees taking a long-term/short-term leave of absence, FMLA/CFRA, emergency leaves, etc. Completed form must be submitted to Human Resources for eligibility verification before approval by the supervisor/administrator.

Employee Pay Action-Revised 06.04.19

Pay action used by Management to initiate any pay actions that need to go to payroll: i.e., out-of-class, Faculty/Classified stipend payments, budget changes, etc.

HR Position Requisition BCCD

Form is used to request to  fill regular/permanent management, confidential, faculty and classified  positions, interim management positions, and full-time temporary faculty  positions.

  • The initiator (usually the hiring manager) will fill out the position request form. The form can be located on the HR website.
  • The position request is then submitted thru the approval process indicated on the form beginning with the appropriate Vice President. The Vice President reviews the request and if recommending approval forwards the request to the Vice president of Administrative Services.
  • The Vice President of Administrative Services reviews the position request to verify the funding source and available budget. Once the funding information is verified the request is forwarded to the Associate Vice President of Human Resources.
  • Human Resources will verify the proper classification, salary and FTE of the position being requested and forward to the President for approval.
  • If the position request is for a new position and not part of an approved re-organization, the position request will go to the Board of Trustees for final approval prior to posting for recruitment.

Overtime Authorization

Preapproval of overtime/compensatory time for Classified Employees.

Position Req Justification

For use in conjunction with Position Requisition. The Position Req Justification is used to provide an explanation of the position and position needed when requesting a new position. 

Professional Development

Classified Professional Development form is used to submit a declaration of education plan to the professional development committee or to declare plan completion for employees that are not eligible for the grandfathered education stipend. Please send forms to hr@barstow.edu.

Professional Development Tracking Form

The Professional Development Tracking Form is used to document professional development on campus.

Special Assignment Compensation Agreement Form

For use in requesting compensation for special services provided by faculty outside of what is considered their normal faculty obligation:

  • The initiator (usually the educational administrator directly supervising) will fill out the faculty special assignment compensation agreement and route for signatures.  The form can be located on the HR website. 
  • Once the special assignment compensation agreement is approved, HR will notify the appropriate educational administrator that the assignment has been approved and the faculty member may perform the work.
  • Special assignment work which is not paid as reassign time or overload must be paid out via a pay action submitted by the appropriate department.  A pay memo should only be submitted once the appropriate educational administrator verifies the work has been performed.  
  • The pay action is submitted to HR for review and processing.  HR will verify there is an approved faculty special assignment compensation agreement on file prior to processing the pay action through payroll for payment.

Student Questionnaire of Pandemic Exposure

The following procedure is designed to cover the process for requesting short term/substitute temporary hourly or professional expert work:
1. The initiator (usually the hiring manager) will fill out the temporary employment agreement. The form can be located on the HR website.
2. The initiator shall first verify with HR if the temporary work should be offered to anyone on the 39-month re-hire list who is qualified.
3. If the temporary candidate is already identified, their information must be filled out on the Temporary Agreement form and they must sign the form at the bottom acknowledging the terms of employment. The initiator will then forward the form thru the approval process. If the temporary candidate is not identified, leave the personal information blank and forward the form through the approval process.
4. Human Resources will verify the proper classification, salary and FTE of the temporary position being requested and forward to the President for approval
5. Once the temporary agreement is approved the temporary employment will go to the Board of Trustees for final approval. HR will post the work for recruitment for temporary employment that does not have a candidate identified.
6. HR will notify the candidate and start the pre-employment process. Once the pre-employment process is complete the new temporary employee and supervisor will be notified by HR that the employee can begin work.

Temp Employment Agreement BCCD

The following procedure is designed to cover the process for requesting short term/substitute temporary hourly or professional expert work: 

1. The initiator (usually the hiring manager) will fill out the temporary employment agreement. The form can be located on the HR website. 

2. The initiator shall first verify with HR if the temporary work should be offered to anyone on the 39-month re-hire list who is qualified. 

3. If the temporary candidate is already identified, their information must be filled out on the Temporary Agreement form and they must sign the form at the bottom acknowledging the terms of employment. The initiator will then forward the form thru the approval process. If the temporary candidate is not identified, leave the personal information blank and forward the form through the approval process. 

4. Human Resources will verify the proper classification, salary and FTE of the temporary position being requested and forward to the President for approval 

5. Once the temporary agreement is approved the temporary employment will go to the Board of Trustees for final approval. HR will post the work for recruitment for temporary employment that does not have a candidate identified. 

6. HR will notify the candidate and start the pre-employment process. Once the pre-employment process is complete the new temporary employee and supervisor will be notified by HR that the employee can begin work.

Volunteer Form

Volunteer Form is used for any person not from the college community that is wants to volunteer.  Volunteers must be approved by the Board of Trustees.

Working Out of Class Request

Completed by supervisor to request that a Classified employee work out of their current employment classification.  See CSEA Contract for additional details.