BASIC FUNCTION

Plans, coordinates, organizes and performs a variety of technical, secretarial, and clerical support to the Instruction office. Provides assistance leading, coordinating, and performing administrative projects and overseeing and monitoring the work flow and clerical support activities performed by a small team in the office.  Provides technical support to publications and mandated reporting.

REPRESENTATIVE DUTIES:

• Prepares and maintains complex computerized reports and products such as class schedules, the master course file, and course information to subscribe to the Title V guidelines.  Reviews data for accuracy, completeness, and compliance with established procedures, rules, and regulations.
• Maintains a master course file and related course outlines, assuring accuracy and compliance with State guidelines.
• Researches, compiles, computes and organizes complex data in informative printouts ensuring accuracy, completeness, and compliance with established standards and readability.  Uses spreadsheets, databases, graphs, and word processors to prepare faculty FTES reports, course schedule, College Catalog, staff assignment and enrollment data, etc.
• Prepares content for the College's course catalog.  Conducts research of prior descriptions, precedent, standards for transferability, and other colleges to support course content language.  Consults with staff and faculty to verify proper description.

For a complete description of duties and responsibilities contact Human Resources at 760/252-2411 Ext 7232 for a job description

EDUCATION & EXPERIENCE

Requires an Associates Degree and four years of experience working with college publications and related areas.  Experience supporting curriculum is preferred.  Additional progressively secretarial experience may substitute for some higher education.

Licenses and Certificates: May require a drivers license.

KNOWLEDGE OF

Requires a working knowledge of the policies and procedures associated with the curriculum development and maintenance process.   Requires a thorough knowledge of office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing.  Requires a working knowledge of the policies and procedures associated with the curriculum development and maintenance process.  Requires a working knowledge of the laws, policies, procedures, and requirements for maintaining an accredited curriculum record. Requires a working knowledge of personal computer based software programs that support this level of work, including but not limited to word processing, spreadsheet, presentation graphics, and data entry onto custom data bases. Requires basic skill at facilitating small group decision-making processes.  Requires thorough knowledge of those activities associated with statistical record keeping, staff administration, and confidential record keeping.  Requires thorough knowledge of proper English usage, grammar, spelling, punctuation and basic arithmetic skills. Requires knowledge of the basic techniques and principles of public relations and communication.

ABILITY TO

Requires the ability to independently perform all of the duties of the position efficiently and effectively.  Must be able to perform office and secretarial work with speed and accuracy.  Must be able to learn, interpret, explain and apply knowledge of College and department organization, operations, programs, functions and special department terminology to relieve an administrator or program director of a variety of administrative detail. Requires the ability to plan, organize and prioritize work in order to meet schedules and timelines. Requires the ability to communicate with faculty, students, staff, and the public using patience and courtesy, and in a manner that reflects positively on the department. May require the ability to perform work assignments at all College locations.

SALARY AND BENEFITS

Salary placement is a Range 20 ($3,555 per month) on the Classified Salary Schedule.

This is a full-time, 40 hours per week, classified service position . 
Benefits: The District provides a comprehensive health and welfare package which includes medical, dental, vision, life insurance, and income protection. The current cost to the employee for benefits will not exceed $900 per year. Position will receive 8 hours of sick leave and vacation per month, plus 17 paid holidays per year. Position is within the CSEA Bargaining Unit and subject to Association dues.  
Classified staff serve a probationary period of twelve months.

WORKING CONDITIONS

PHYSICAL ABILITIES: :  Requires sufficient ambulatory ability to reach light-weight work materials.  Requires sufficient hand/eye coordination and manual dexterity to keyboard at an advanced rate (55 w.p.m.).  Requires sufficient visual acuity to recognize words letters and numbers.  Requires sufficient auditory ability to carry on conversations with individuals and small groups, both in person and on the phone.

DEADLINE TO APPLY

5:00 p.m. October 30, 2009.

APPLICATION PROCEDURE

A District Application for Classified Employment and supporting documentation such as a resume  must be submitted to the Human Resources Office no later than 5:00 p.m. Friday, October 30, 2009.
Applications will be reviewed by the Human Resources staff for minimum qualifications. Qualified applicants may be invited to take  a written test.  The top candidates will be invited to a committee interview. The committee will recommend the finalists who will be invited to a second interview with the department manager.

Above materials are to be submitted to the:
Human Resources Office, Barstow College,
2700 Barstow Road, Barstow, CA  92311
Contact Human Resources for an application and job description:
Telephone:  (760) 252-2411 Ext. 7232 
      E-mail: hr@barstow.edu
 
PLEASE NOTE: Incomplete applications will not be considered. Faxes will not be accepted. Resumes will not be accepted in lieu of a District application. Any application, resume or other materials submitted for employment at Barstow College will become the property of the District, and will not be returned to the applicant. The Barstow Community College District reserves the right to reopen, re-advertise or to delay the filling of any position.

EQUAL OPPORTUNITY

The  District is an equal opportunity employer.  The policy of the District is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans.  No person shall be denied employment because  of ethnicity or race, color, sex, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status as a Vietnam-era veteran, ancestry or political or organizational affiliation.

OBTAINING AN APPLICATION

An application can be printed from this web page to expedite the application process. You must have Adobe Acrobat Reader installed on your system to view or print an application. Please refer to the instructions below.

	Click on the page icon to the left to download an application. Choose the save option, open the file in your word processor, fill out the application and send it as an attachment to hr@barstow.edu.
	You may contact Human Resources to have an application and job description mailed to you. Phone: (760) 252-2411 Fax: (760) 252-1875 TTY: (760) 252-6759 mailto:hr@barstow.edu

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