ASSIGNMENT

Performs a variety of general and specialized clerical duties related to processing information for student grant and other financial aid programs.  Maintains student financial obligation records.   Provides technical assistance and information to students, staff and the public.

REPRESENTATIVE DUTIES:

• Provides technical assistance and information to students on regulations and requirements for a variety of financial aid programs, including but not limited to, Pell Grants, Cal Grant Program, Federal College Work Study Program, and Board of Governors Grant (BOGG).
  • Instructs students in correct procedures for completion of forms and applications, special requirements and restrictions, and supporting documentation such as low income and housing verifications and transcripts.  Reviews completed forms for accuracy and completeness.
  • Analyzes and determines status of applications and forms, referring complex problems to the Financial Aid Officer for assistance and resolution.   Notifies students of need for additional information.
  • Disburses funds to students in accordance with the stipulations of the grant.
  • Serves as office receptionist on phones and at front counter disseminating general financial aid information to students and the general public.  Assists students and parents with aid applications, processing procedures, and interpreting policies of the funding organizations.
  • Establishes and maintains appropriate computerized records and files, ensuring up-to-date biographical and grade report information.   Enters data onto an automated data entry screen for financial aid.
  • Prepares and transmits correspondence for students, verifying student status and other information; respond to requests from other educational institutions and agencies involving the verification of student status and records.
    

  For a complete description of duties and responsibilities contact Human Resources at 760/252-2411 Ext 7232 for a job description

  EDUCATION & EXPERIENCE
  

  High School diploma or equivalent required.  Minimum of one year of related work experience such as payroll, financial aid or basic accounting required.

  KNOWLEDGE OF

  Requires a basic knowledge of the policies and procedures associated with financial aid programs.  Requires a basic knowledge of federal and institutional satisfactory academic progress policy.  Requires a basic knowledge of regulations and institutional policies relevant to admissions, registration, accounts payable, and financial aid practices.  Requires knowledge of and skills with routine office policies, procedures and equipment, including PCs and applicable student information databases, word processing and spreadsheet applications.  Requires sufficient communications skills to convey technical concepts to customers, exercise patience, and prepare routine written correspondence.  Requires sufficient math skills to compute principal, interest, sums, percents, and ratios.
  
  

  ABILITY TO

   

  Requires the ability to perform all of the duties of the position efficiently and effectively with minimal supervision. Requires the ability to perform basic record keeping, data entry, program and/or statistical analysis, and report writing duties.  Requires the ability to communicate program elements and requirements with students, faculty and outside agencies/customers.  Ability to perform data entry onto an automated information system. May require the ability to perform work assignments at all College locations.
  
  

  SALARY AND BENEFITS

  Salary placement is is Range 14 ($2,781 per month) on the Classified Salary Schedule.

  This is a full-time, 40 hours per week, classified service position .

  Benefits: The District provides a comprehensive health and welfare package which includes medical, dental, vision, life insurance, and income protection. The current cost to the employee for benefits will not exceed $1,200 per year. Position will receive 8 hours of sick leave and vacation per month, plus 17 paid holidays per year. Position is within the CSEA Bargaining Unit and subject to Association dues.  

  Classified staff serve a probationary period of twelve months.

  
  
  

  WORKING CONDITIONS

  
  ENVIRONMENT: Work is performed indoors where minimal safety considerations exist.

  PHYSICAL ABILITIES: Requires ambulatory ability to sit in front of a computer screen for extended periods of time.  Requires sufficient hand, arm, finger dexterity to operate computer keyboard, typewriter or other office equipment.  Requires visual acuity to read words and numbers.   Requires speaking and hearing ability sufficient to hear over phone and carry on routine conversations.
  
  

  DEADLINE TO APPLY
  

  5:00 p.m. Friday, June 6, 2008.

  APPLICATION PROCEDURE

  Interested applicants must submit:

  • Completed District Application for Classified Employment.
  • Resume

  Above materials are to be submitted to the:
  
  Human Resources Office, Barstow College,                                
  2700 Barstow Road, Barstow, CA  92311

  Contact Human Resources for an application and job description:

                   Telephone: 760/252-2411 Ext. 7232
                   Email: hr@barstow.edu

  All applications will be reviewed by a qualified screening committee. Applications will be evaluated, taking into account the breadth and depth of relevant education, experience, skills, knowledge and abilities. A select group of candidates will be invited for testing. Meeting the minimum qualifications does not assure the candidate an interview.

  Note: Faxes will not be accepted. Incomplete application packets will not be considered. Any application, resume or other materials submitted for employment at Barstow Community College will become property of the District, and will not be returned to the applicant.
  The Barstow Community College District reserves the right to reopen, re-advertise or to delay the filling of any position.

  Above materials are to be submitted to the:
  
  Human Resources Office, Barstow College,                                    
  2700 Barstow Road, Barstow, CA  92311
  Contact Human Resources for an application
   Telephone: (760) 252-2411 Ext. 7232
  Email: hr@barstow.edu

   

  
  

  EQUAL OPPORTUNITY
  The  District is an equal opportunity employer.  The policy of the District is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans.  No person shall be denied employment because  of ethnicity or race, color, sex, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status as a Vietnam-era veteran, ancestry or political or organizational affiliation.

  
  

  OBTAINING AN APPLICATION

  An application can be printed from this web page to expedite the application process. You must have Adobe Acrobat Reader installed on your system to view or print an application. Please refer to the instructions below.
  

  	Click on the page icon to the left to download an application. Choose the save option, open the file in your word processor, fill out the application and send it as an attachment to hr@barstow.edu.
  	You may contact Human Resources to have an application and job description mailed to you. Phone: (760) 252-2411 Fax: (760) 252-1875 TTY: (760) 252-6759 mailto:hr@barstow.edu

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