ASSIGNMENT

Performs a variety of highly specialized and responsible secretarial and administrative support duties in support of an instructional or administrative division having multiple departments or a single function of similar scope of service.  Work activities include but are not limited to taking and transcribing of complex dictation, development and administration of office work flow systems, independent research, assistance in budget development and monitoring, general record keeping, and coordination of programs and projects that involve other work teams and departments. 

REPRESENTATIVE DUTIES:

• Performs technical and complex secretarial and administrative duties involving the use of independent judgment and an understanding of departmental functions and procedures.  Serves as a liaison between the assigned administrator and faculty, staff, students, and the public.
• Maintains budget records and files.  Prepares and inputs accounting forms such as requisitions, warehouse requests, budget and staffing requests.  Receives periodic printouts of financial activity and prepares summary reports.  Assists in the budget development process by gathering and compiling required information.
• Takes and transcribes dictation, and composes complex documents from rough drafts or verbal instructions using modern word processing software.  Independently composes and distributes common correspondence and routine forms.
• Receives walk-in guests and telephone inquiries from a variety of individuals.  Initiates and receives telephone calls, providing information on District programs, policies, procedures, and regulations and resolves matters by interpreting and applying rules and regulations.   Refers complex or sensitive matters and/or routes calls to an administrator.
• Evaluates existing intra-office workflow and recommends new or revisions to current procedures, processes, forms, and time lines to make an office function more efficiently.
• Coordinates and schedules departmental and committee meetings as directed.

See job description for complete list of duties, knowledge and abilities.
 

EDUCATION & EXPERIENCE

The position requires a High School diploma plus a minimum of one year of post- secondary course work in secretarial science or a related area and 4 years of progressively responsible experience.  Additional experience may substitute for education.

KNOWLEDGE OF

Requires a thorough knowledge of office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing.  Requires a working knowledge of those activities associated with accounting, budget and payroll transaction processing, and statistical record keeping.  Requires a working knowledge of personal computer-based software programs that support this level of work, including but not limited to word processing, spreadsheet, presentation graphics, desktop publishing, and database software used in education. 

ABILITY TO

Requires the ability to independently perform all of the duties of the position efficiently and effectively and in an open environment with interruptions and distractions.  Must be able to perform office and secretarial work with speed and accuracy.  Must be able to learn, interpret, explain and apply knowledge of District and department organization, operations, programs, functions and special department terminology to relieve an administrator of a variety of administrative detail.  Requires the ability to plan, organize and prioritize work in order to meet schedules and timelines. Requires the ability to work cooperatively with instructors, staff, students, and the public using patience and courtesy.

WORKING CONDITIONS

ENVIRONMENT: Work is performed indoors where minimal safety considerations exist.

PHYSICAL ABILITIES:Requires sufficient ambulatory ability to lift and reach light-weight work materials.  Requires sufficient hand/eye coordination and manual dexterity to keyboard at an advanced rate (55 w.p.m.).  Requires sufficient visual acuity to recognize words letters and numbers.  Requires sufficient auditory ability to carry on conversations with individuals and small groups, both in person and on the phone.

The Barstow Community College District reserves the right to reopen, re-advertise or to delay the filling of any position.

SALARY AND BENEFITS

Salary placement is a Range 16 ($3,008 per month) on the Classified Salary Schedule.

This is a full-time, 40 hours per week, classified service position .

Classified staff serve a probationary period of twelve months.

DEADLINE TO APPLY

May 2, 2008

APPLICATION/SELECTION PROCEDURE

A District Application for Classified Employment and supporting documentation such as a resume  must be submitted to the Human Resources Office no later than 5:00 p.m. Friday, May 2, 2008.
Applications will be reviewed by the Human Resources staff for minimum qualifications. Qualified applicants may be invited to take  a written test.  The top candidates will be invited to a committee interview. The committee will recommend the finalists who will be invited to a second interview with the department manager.

Above materials are to be submitted to the:

Human Resources Office, Barstow College,
2700 Barstow Road, Barstow, CA  92311
Contact Human Resources for an application:
 Telephone: (760) 252-2411 Ext. 7232

Email: hr@barstow.edu

PLEASE NOTE: Incomplete applications will not be considered. Faxes will not be accepted. Resumes will not be accepted in lieu of a District application. Any application, resume or other materials submitted for employment at Barstow College will become the property of the District, and will not be returned to the applicant. The Barstow Community College District reserves the right to reopen, re-advertise or to delay the filling of any position.

EQUAL OPPORTUNITY
The  District is an equal opportunity employer.  The policy of the District is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans.  No person shall be denied employment because  of ethnicity or race, color, sex, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status as a Vietnam-era veteran, ancestry or political or organizational affiliation.

OBTAINING AN APPLICATION

An application can be printed from this web page to expedite the application process. You must have Adobe Acrobat Reader installed on your system to view or print an application. Please refer to the instructions below.

• 	Click on the page icon to the left to download an application. Choose the save option, open the file in your word processor, fill out the application and send it as an attachment to hr@barstow.edu.
  	You may contact Human Resources to have an application and job description mailed to you. Phone: (760) 252-2411 Fax: (760) 252-1875 TTY: (760) 252-6759 mailto:hr@barstow.edu

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